Voxburner Standard Terms & Conditions
These Terms and Conditions (“Terms”) apply to the Agreement made between THE BEANS GROUP LTD, incorporated and registered in England and Wales with company number 5486885 whose registered office is at 1 Vincent Square, London SW1P 2PN (“TBG”) and the Client as stated on the booking form (whether electronically or otherwise, referred to as “Booking Form”) by or on behalf of TBG and the Client and which is incorporated herein and forms an integral part of the Agreement.
1. DEFINITIONS AND INTERPRETATION
- In this Agreement, the following words and expressions shall have the following meanings:
- “Applicable Law” means all applicable laws, legislation, statutes and statutory instruments, existing from time to time.
- “Authorised User” means a Customer who accesses the Technology via the Client Website(s) or Client Venue(s).
- “Brand” means one or more of the brands of the Client.
- “Brand Marks” means the brand names, logos and/or marks of the Client.
- “Brand Materials” means all visual content and copy, including any Brand Marks owned by the Client and given to (or made accessible to) TBG for use in connection with the Services.
- “Business Day” means each day which is not a Saturday or Sunday or a bank or public holiday in the United Kingdom.
- “Business Hours”: 9am until 5pm on Business Days.
- “Commencement Date” means the date on which the Booking Form is signed by both TBG and the Client.
- “Content” means any materials created and distributed by TBG surrounding the Event, inclusion in which will be set out in Booking Form.
- “Charges” means the charges for the Services set out in the Booking Form.
- “Confidential Information” means all information (whether written, oral or in some other form) disclosed to or obtained by one party (whether directly or indirectly) from the other (whether before or after the signing of this Agreement), including all information relating to that other party’s or its Group Companies’ business, operations, systems, processes, products, trade secrets, know how, contracts, finances, plans, strategies or current, former or prospective clients, customers, partners or suppliers (together with copies made of any of the foregoing) and which information is marked as being confidential or might reasonably be assumed to be confidential, but excluding information which (a) is available to the public other than because of any breach of this Agreement; (b) is, when it is supplied, already known to whoever it is disclosed to in circumstances in which they are not prevented from disclosing it to others; or (c) is independently obtained by whoever it is disclosed to in circumstances in which they are not prevented from disclosing it to others.
- “Delegate(s)” means a customer who has a ticket for the Event.
- “Event” means the event as named and dated on the Booking Form;
- “Event Date” means the proposed date of the first day of the Event;
- “Exhibitor” means any one or more organisation(s) firm(s) or person(s) who has/have together applied for, and been allotted, space in the Exhibition and/or applied for, and been allotted Sponsorship;
- “Fee” means the fee for Services as specified in the Booking Form.
- “Insolvency Event” means in relation to either party, any of the following events: (a) a meeting of creditors of that party being held or an arrangement or composition with or for the benefit of its creditors (including a voluntary arrangement as defined in the Insolvency Act 1986) being proposed by or in relation to that party; (b) a chargeholder, receiver, administrative receiver or other similar party taking possession of or being appointed over or any distress, execution or other process being levied or enforced (and not being discharged within seven days) on the whole or a material part of the assets of that party; (c) that party ceasing to carry on business or being deemed to be unable to pay its debts within the meaning of section 123 Insolvency Act 1986; (d) that party or its directors or the holder of a qualifying floating charge or any of its creditors giving notice of their intention to appoint, appointing or making an application to the court for the appointment of, an administrator; (e) a petition being advertised or a resolution being passed or an order being made for the administration or the winding-up, bankruptcy or dissolution of that party; and/or (f) the happening in relation to that party of an event analogous to any of the above in any jurisdiction in which it is incorporated or resident or in which it carries on business or has assets;
- “Intellectual Property Rights” means patents, patentable rights, copyright, design rights, utility models, trade marks (whether or not any of the above are registered), trade names, rights in domain names, rights in inventions, rights in data, database rights, rights in know-how and confidential information, and all other intellectual and industrial property and similar or analogous rights existing under the laws of any country and all pending applications for and right to apply for or register the same (present, future and contingent, and including all renewals, extensions, revivals and all accrued rights of action);
- “Owners” means the owners and/or management of the Event Venue and/or any media used for the Sponsorship;
- “Payment Plan” means a payment of Fee specified in the Booking Form that is paid in installments
- “Services” means the services made available to the Client which are set out on the Booking Form: (1) Sponsorship (2) Exhibitor (3) Content
- “Sponsorship” means any form of sponsorship package in connection with an Exhibition including without limitation hospitality suites and advertising services.
- “TBG Marks” means the brand names, logos and marks of TBG including any referred to in this Agreement.
- “Term” means the duration of this Agreement including any Renewal Term.
- “User Data” has the meaning set out below.
- “VAT” value added tax chargeable under English law for the time being and any similar, additional tax.
- In this Agreement unless the context otherwise requires:
- Reference to a person includes a legal person (such as a limited company) as well as a natural person;
- Clause headings are for convenience only and shall not affect the construction of this Agreement;
- Reference to “including” or any similar terms in this Agreement shall be treated as being by way of example and shall not limit the general applicability of any preceding words.
- Reference to any legislation shall be to that legislation as amended, extended or re-enacted from time to time and to any subordinate provision made under that legislation; and words in the singular shall include the plural and vice versa.
2. COMMENCEMENT DATE AND TERM OF AGREEMENT
- These Terms shall come into force on the Commencement Date and unless terminated earlier in accordance with the provisions set out below or as otherwise permitted as a matter of law shall continue and remain in effect.
3. TBG’S RESPONSIBILITIES
TBG shall provide the Services selected in the Booking Form subject always to these Terms and Conditions.
- Following receipt of the Fee (or as otherwise set out in the Booking Form) plus any applicable VAT and subject to the continuing performance by the Client of its obligations under this Agreement, TBG agrees to provide Services to the Client during the Term of the Agreement and, in that connection, to grant the Client a non-exclusive, non-transferable right to use the Services, subject always to the terms of this Agreement.
- TBG may, at its sole discretion, choose to modify or update the Content, Date of the Event and the On-Site Services from time to time.
- TBG reserves the right, in its sole discretion, to determine all matters concerning the configuration and other administrative or operational issues for the Services as it deems necessary or helpful in the normal course of business.
- In the unlikely event that the Services are cancelled or Date of Event is changed, such cancellation shall not be considered a breach of this Agreement and the parties agree to work in good faith to reschedule the Services to a mutually acceptable future date, or allocate the payment due and payable under this Agreement to another mutually acceptable project of Voxburner. If the parties cannot agree on another date or project and the cancellation is due to a reason within the reasonable control of TBG, TBG shall refund all payments due and payable under this Agreement without undue delay. Except as previously mentioned, TBG shall not be liable for any other claim whatsoever arising out of or in connection with this Agreement. In particular and without limitation, TBG shall not be liable for any claim for loss of profit or any other direct or indirect costs, expenses or consequential losses of any kind whatsoever.
- The Fee and any other fee specified in the Booking Form plus any applicable VAT shall be due and payable as set out in the Booking Form and, unless otherwise stated, shall be due and payable within thirty (30) days of the Commencement Date.
- Without prejudice to any other right or remedy TBG may have and unless otherwise stated, if the Client fails to make payment of the Fee or any other fee specified in the Booking Form under this Agreement on or before the due date for payment, then TBG shall be entitled (i) to cease and/or suspend the provision of any of the Services and/or (ii) claim interest on the unpaid amount under the Late Payment of Commercial Debts (Interest) Act 1998.
- If the Client fails to make payment for a Payment Plan, pursuant to this Section 1, TBG shall be entitled to claim the full amount due as set out in the Booking Form within thirty (30) days of default of such payment.
5. CLIENT’S OBLIGATIONS
- Where this Agreement is signed on behalf of a party (“Agent”) (i) the Agent warrants that they have full and proper authority to sign on behalf of the Client; and (ii), the Agent must, if requested, disclose full contact details for the relevant individual(s) within the Client.
- The Client shall:
- Pay the Charges set out in the Booking Form plus any applicable VAT and any other applicable Charges as may be due from time to time under this Agreement without deduction, withholding or set-off.
- Provide such Brand Materials, Brand Data and Brand Marks as is reasonably required by TBG for the purposes of the Services.
- Provide such information as TBG may reasonably require in order to perform its own obligations under this Agreement and generally cooperate in an efficient and timely manner with TBG in the design, setup and maintenance of the Services.
- Hold TBG and any subsidiaries harmless and shall indemnify these parties against any claims arising from any breach of this Agreement by Sponsor or any of Sponsor’s employees, agents, contractors or representatives either party.
- The Client shall not:
- Except as expressly stated in this Agreement, permit any third party to access or use the Services or use the same on behalf of any third party;
- Copy, translate, modify, adapt or create derivative works from the Services;
- Obscure, amend or remove any copyright notice, trademark or other proprietary marking on, or visible during the operation or use of, the Services;
- Breach any contract or infringe any copyright, trademark or any other right of any third party or render TBG or any subsidiaries liable to any claim or proceedings whatsoever and not act in any manner which is obscene, offensive, discriminatory, defamatory of any person or business or otherwise illegal
- Conduct any activity that shall or may have an adverse impact on the reputation of TBG or its customers, employees, agents or contractors. For the avoidance of doubt, this clause shall continue to bind the parties even after any termination.
- TBG warrants and represents to the Client that:
- It has all rights, licenses, consents and approvals necessary to enter into and to perform its obligations under this Agreement;
- The Services shall be performed with reasonable care and skill and in accordance with generally recognised commercial practices and standards in the industry and all Applicable Laws.
- The Client warrants and represents to TBG that:
- It has all rights, licenses, consents and approvals necessary to enter into and to perform its obligations under this Agreement;
- It will perform its obligations under this Agreement with reasonable care and skill and in accordance with generally recognised commercial practices and standards in the industry and all Applicable Laws.
- Client may only cancel this Agreement by sending written notice to: The Beans Group Limited, Unit 420 Highgate Studios, 53-79 Highgate Road, London, NW5 1TL, by certified mail, return receipt requested. In the event of a cancellation by Client other than set out in this agreement or for breach by TBG, Client shall continue to be liable for the following cancellation fees:
- If the Client cancels this agreement over six months prior to the event, a cancellation fee equal to 75% of the total contract shall apply; or
- If the Client cancels this agreement between three months and six months prior to the event, a cancellation fee equal to 90% of the total contract shall apply or
- If the Client cancels this agreement within three months of the event a cancellation fee equal to 100% of total contract shall apply.
8. CONFIDENTIALITY AND PUBLICITY
- The Client acknowledges and agrees that the Services and the terms of this Agreement, including but not limited to, the Fee and pricing structure, constitute Confidential Information of TBG. TBG acknowledges that the terms of this Agreement, including but not limited to, the Fee and pricing structure, constitute Confidential Information of the Client.
- Subject to clause 8.3, each party shall:
- Keep confidential all Confidential Information of the other party received in connection with this Agreement;
- Apply the same security measures and degree of care used in protecting its own Confidential Information and in any event no less than that which a reasonable person or business would take in protecting its own confidential information;
- Only use such Confidential Information as strictly necessary for the performance of, or exercise of its rights under, this Agreement;
- Not disclose such Confidential Information to any third party (other than its professional advisers, officers, employees, agents, contractors and subcontractors on a ‘need to know’ basis as strictly required for the purposes of this Agreement and subject to each such person being bound by an obligation of confidentiality no less onerous than this clause); and
- Promptly, upon request and, in any event, upon termination of this Agreement (for whatever reason), return to the other party all materials (in whatever form) incorporating, embodying or recording any such Confidential Information in its possession or control and, if requested by the other party, certify in writing that it has done so.
- Either party may disclose the other’s Confidential Information to the extent required by law or by any court, tribunal, regulatory or other authority with competent jurisdiction to order its disclosure (but only to the extent of such requirement) and only after providing the other party reasonable notice of such necessary disclosure.
9. INTELLECTUAL PROPERTY AND DATA
- Nothing in this Agreement shall cause the ownership of any Intellectual Property Rights belonging to one party to be transferred to the other.
- TBG and/or its licensors shall, as between the parties, remain the owner of all Intellectual Property Rights in the TBG Marks, the Content, and the On site Services; and all goodwill in the use of the TBG Marks the Content, and the On site Services shall be owned by TBG.
- The Client and/or its licensors shall, as between the parties, remain the owner of all Intellectual Property Rights in the Brand Marks. The Client grants TBG, a non-exclusive, non-transferable worldwide royalty-free license to use the Brand Marks and Brand Materials to such extent as is necessary to enable TBG to provide the Services and to perform its obligations under this Agreement; and in the case of the Brand for the provision of marketing and promotional services.
10. LIMITATION OF LIABILITY
- TBG shall not be liable in any circumstances for consequential, special or indirect damages or the following damages whether direct or indirect: loss of profits, loss of revenue, economic loss, loss of business or contracts, loss of anticipated savings or goodwill, loss of data (or any losses arising from a claim by a third party for any of the above losses) whether arising under contract, statute, tort (including, without limitation negligence) or otherwise.
- Subject to Clauses 10.1:
- The aggregate liability of TBG for all claims arising under or in connection with this Agreement (whether arising under contract, statute, tort (including without limitation negligence) or otherwise) shall be limited to the actual charges paid to TBG by the Client under this Agreement during the twelve (12) months immediately preceding the date on which the claim arose; and
- The liability of TBG for all claims arising from a single event or series of events under this Agreement (whether arising under contract, statute, tort (including without limitation negligence) or otherwise) shall be limited to the charges actually paid to TBG by the Client under this Agreement which relate to the transactions in question i.e. relating to the particular event on or at a particular date and time.
- As way of example and by no means an exhaustive list, TBG will not be liable for:
- Any failure to comply with the provisions of this Agreement if such default is attributable to any acts or omissions of the Client, its agents, employees or contractors including without limitation, the failure of the Client to perform its obligations under this Agreement;
- Any damages arising from TBG complying with the Client’s instructions or requirements;
- Any damages arising from the Client failing to secure any necessary consents, licenses or permissions;
- Any damages arising from the Client failing to correctly enter information into its own system(s);
- Any act or omission of the Client in connection with the promotion and publicizing of events.
- Nothing in this Clause shall exclude or restrict the Client’s obligation to pay the Charges.
- The Charges have been calculated on the basis that each Party will exclude and limit its liability as set out in this Agreement and the Parties expressly agree that the limitations and exclusions of liability in this Agreement are reasonable.
- Without prejudice to any other rights or remedies which the parties may have, TBG may terminate this Agreement with immediate effect by written notice to the Client if:
- Client commits a material breach of any of the terms of this Agreement and (if such a breach is remediable) fails to remedy that breach within 10 Business Days of Client being notified in writing of the breach;
- Client commits any act which causes or may cause reputational damage to TBG;
- Client suffers an Insolvency Event;
- Client suspends or ceases, or threatens to suspend or cease, to carry on all or a substantial part of its business.
- Upon TBG’s termination of this Agreement for any reason, the Client shall immediately cease to utilise any of the Services;
- Without prejudice to the foregoing, clauses 6, 7, 8,9 and 10 shall survive termination of this Agreement.
12. FORCE MAJEURE
- Nothing in this Clause shall exclude or restrict the Client’s obligation to pay the Charges.
- Neither party shall be liable to the other for any delay or non-performance of its obligations under this Agreement arising from any cause or causes beyond its reasonable control including, without limitation, any of the following: act of God, cyber-attack, act of terrorism, governmental act, war, fire, flood, explosion or civil commotion (“Force Majeure Event”).
- In the event of either party being delayed or prevented from performing its obligations under this Agreement as a result of a Force Majeure Event such party shall:
- give notice in writing of such delay or prevention to the other party as soon as reasonably possible stating the commencement date and extent of such delay or prevention, the cause thereof and its estimated duration;
- use all reasonable endeavors to mitigate the effects of such delay or prevention upon the performance of its obligations under this agreement; and
- resume performance of its obligations as soon as reasonably possible after the removal of the cause of the delay or prevention.
- No variation of this Agreement shall be valid unless it is in writing and signed by, or on behalf of, each of the parties.
- Failure to exercise, or any delay in exercising, any right or remedy provided under this Agreement or by law shall not constitute a waiver of that (or any other) right or remedy, nor shall it preclude or restrict any further exercise of that (or any other) right or remedy. No single or partial exercise of any right or remedy provided under this agreement or by law shall preclude or restrict the further exercise of that right or remedy. A waiver (which may be given subject to conditions) of any right or remedy provided under this Agreement or by law shall only be effective if it is in writing.
- Unless specifically provided otherwise, rights arising under this Agreement are cumulative and do not exclude rights provided by law.
- If any court or competent authority finds that any provision of this Agreement (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision shall, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of this Agreement shall not be affected.
- If any invalid, unenforceable or illegal provision of this Agreement would be valid, enforceable and legal if some part of it were deleted, the parties shall negotiate in good faith to amend such provision such that, as amended, it is legal, valid and enforceable, and, to the greatest extent possible, achieves the parties’ original commercial intention.
16. ENTIRE AGREEMENT
- This Agreement constitutes the entire agreement between the parties and supersedes and extinguishes all previous drafts, arrangements, understandings or agreements between them, whether written or oral, relating to the subject matter of this Agreement.
- Each party acknowledges that, in entering into this Agreement, it does not rely on, and shall have no remedies in respect of, any representation or warranty (whether made innocently or negligently) that is not set out in this Agreement.
- Nothing in this clause shall limit or exclude any liability for fraud.
- Neither party shall, without the prior written consent of the other party, assign, transfer, charge, mortgage or subcontract this agreement or all or any of its rights or obligations under this Agreement.
18. NO PARTNERSHIP OR AGENCY
- Nothing in this Agreement is intended to, or shall operate to, create a partnership between the parties, or to authorise either party to act as agent for the other, and neither party shall have authority to act in the name or on behalf of or otherwise to bind the other in any way (including the making of any representation or warranty, the assumption of any obligation or liability and the exercise of any right or power).
- A notice given to a party under or in connection with this Agreement:
- Shall be in writing and sent for the attention of the person, at the address, email or fax number specified in this clause (or to such other address, email or fax number or person as that party may notify to the other, in accordance with the provisions of this clause); and
- Shall be delivered personally; or sent by commercial courier; or sent by email or fax; or sent by pre-paid recorded delivery; or sent by airmail requiring signature on delivery.
- The addresses for service of a notice are as follows:
- Unit 420 Highgate Studios, 53-79 Highgate Road, London, NW5 1TL
- for the attention of: The Commercial Director
- Client: Details as shown on the Booking Form.
- If a notice has been properly sent or delivered in accordance with this clause, it will be deemed to have been received as follows: (a) if delivered personally, at the time of delivery; or (b) if delivered by commercial courier, at the time of signature of the courier’s receipt; or (c) if sent by fax, at the time of transmission; or (d) if sent by pre-paid recorded delivery, at 9:00 am on the second day after posting; or if sent by airmail, five days from the date of posting. For the purposes of this clause, all times are to be read as local time in the place of deemed receipt; and if deemed receipt under this clause is not within Business Hours on a Business Day, the notice is deemed to have been received on the next Business Day.
- The provisions of this clause shall not apply to the service of any process in any legal action or proceedings.
- Day to day communications under this Agreement in the ordinary course of the Services may be sent by email.
20. DISPUTE RESOLUTION
- The parties shall use their best efforts to negotiate in good faith and settle amicably any dispute that may arise out of or related to this Agreement (or its construction, validity or termination) (a “Dispute”). If a Dispute cannot be so settled within ten (10) Business Days after the Dispute has arisen, either party may give to the other a notice in writing that the Dispute has arisen (a “Dispute Notice”). Within five (5) Business Days of the Dispute Notice being given, the Dispute shall be referred to a senior executive of each of the parties for resolution. If the Dispute is not settled by agreement in writing between the parties within thirty (30) Business Days after the date of the Dispute Notice, then the parties may (but shall have no obligation to) agree to opt for mediation.
- Any mediations shall be in accordance with the procedures of the Centre for Effective Dispute Resolution (CEDR). The mediation shall be conducted by a single mediator appointed by the parties or, if the parties are unable to agree on the identity of the mediator within fourteen (14) days after the date of the request that the dispute be resolved by mediation, or if the person appointed is unable or unwilling to act, the mediator shall be appointed by CEDR on the application of either party. The mediation shall be conducted in English at the offices of CEDR in London or such other location as the parties agree in writing. Mediation is without prejudice to the rights of the parties to injunctive relief or to the rights of the parties in any future proceedings in the courts or otherwise.
- Nothing in this clause shall prevent either party from issuing legal proceedings.
- This Agreement may be executed in counterparts and delivered in electronic form by facsimile transmission, email or in original hard copy. Each such counterpart shall be deemed an original and when considered together shall be one agreement.
22. GOVERNING LAW AND JURISDICTION
- This Agreement shall be governed by English law. The parties shall endeavour to resolve any dispute arising out of or in connection with this Agreement in good faith failing which such dispute shall be subject to the exclusive jurisdiction of the English Courts provided always that TBG shall have the unilateral option to refer any such dispute to arbitration in London by a single arbitrator and, in the event of the exercise of such option and such reference to arbitration, it is agreed that (i) where TBG nominates a person as a potential sole arbitrator and the Client fails to respond within 14 days of such nomination, it is agreed that such person shall be duly appointed as sole arbitrator; and (ii) pursuant to s63(1) of the Arbitration Act 1996, the recoverable costs of any party shall be limited to £1,000.